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Foundation

May 24, 2017

The Office of Financial Services has developed the Foundation Warrant form to be utilized by any department or individual requesting a transfer of funds from the Foundation to the University or other specified payee.  The form (and any other referenced forms) can be obtained below or by contacting Ms. Paulette Gilger at pag8888@louisiana.edu.

The submission of any Foundation Warrant certifies that the intended payee has not requested reimbursement from the University for the same expenses and will not seek future reimbursement from the University for the same expenses.

Effective immediately, please begin using the new form(s) when transferring funds from the Foundation to the University or designated payee.

Forms

Use the fillable PDF Foundation Warrant when requesting a transfer of funds from the Foundation to the University or designated payee.  

  • PLEASE NOTE:  When requesting payment directly to a vendor, please complete a warrant form for each invoice.  Do not submit multiple vendor invoices with one warrant form.
     
  • COMPLIANCE NOTE:  Please ensure that the business purpose is complete prior to submtting to Financial Services to avoid a delay in processing.  Also, if the request is for a LaCarte Card charge, please include a copy of the LaCarte card statement, the Chrome River Expense Report, and the receipt(s) or invoice(s).

Use the fillable PDF Foundation Warrant Account Continuation Page if the department is requesting the transfer of funds from more than two (2) Foundation accounts.

Use the fillable PDF Foundation Warrant Receipt-Invoice Log if the department is submitting more than one receipt to the Foundation.

Please only email requested documentation as an unsecured pdf (sending a secured pdf causes numerous issues throughout the approval process).  If the pdf contains sensitive information, please remove or redact the sensitive data or email the pdf using the University's data mover:  https://udlmdd.louisiana.edu/human.aspx.

Questions

If you have any questions or concerns, contact Angie Smith at 337-482-1395 or angie.smith@louisiana.edu.