Please be reminded that the University’s fiscal year 2017 has ended. In preparation for the final close, all revenues earned and all goods and services received on or before June 30, 2017 must be reported in the financial records. To ensure that this information is received by Financial Services in a timely manner, please adhere to the following procedures.
Please submit a list of all revenues earned through June 30 that has not been received. These amounts will be set up as accounts receivable. All receivable information must be submitted by July 14 on the form, “Receivables.xlsx” located on our website at https://financialservices.louisiana.edu/media/79#overlay-context=monthly....
If applicable, please inform Angie Smith immediately of any credit card transactions that were processed on or before June 30, 2017 and not deposited with Departmental Cashiers prior to July 1, 2017 to ensure those transactions are recorded in the correct period and to the correct accounts.
NOTE: This involves any department that accepts and processes credit card transactions.
If applicable, please inform Angie Smith of any wires that were received on or before June 30, 2017 and not deposited with Departmental Cashiers prior to July 1, 2017 to ensure those transactions are recorded in the correct period and to the correct accounts.
Any invoices on hand for goods or services received on or before June 30 must be submitted immediately for payment. Please submit these invoices by July 7. If you have not yet received an invoice for goods or services applicable to the 2016-2017 fiscal year, please make every effort to contact vendors to send you an invoice by the July 7 deadline.
If a vendor cannot provide you with an invoice before the deadline, an accounts payable entry will be recorded. To facilitate this entry, please complete the form, “Payables.xlsx” and submit it by July 14. The form is located on our website at https://financialservices.louisiana.edu/media/80#overlay-context=monthly....
All interdepartmental charge forms applicable to June 2017 (or prior) must be submitted to Financial Services by July 14.
If applicable, please complete the purchasing card log (“CREDIT CARD LOG.xls”) for all LaCarte purchases made through July 5. The log along with complete supporting cost documentation is due by July 10. The form is located on Purchasing’s website at https://purchasing.louisiana.edu/sites/purchasing/files/CREDIT%20CARD%20....
Cardholders will have their LaCarte Card privileges suspended if the LaCarte purchasing card log is not received by the July 10 deadline with complete supporting cost documentation.
If you have any questions on any of these year-end procedures, please contact the following:
Operating Fund | Arlene Hoag | 2-1775 | firstname.lastname@example.org
Athletics/Alumni Funds | Lynn LeBlanc | 2-6256 | email@example.com
Generally Restricted Funds | Sue Broussard | 2-1245 | firstname.lastname@example.org
Auxiliary Funds | Andrea Guidry | 2-6264 | email@example.com
Restricted/NIRC/Child Development Funds | Shannon Gary | 2-1255 | firstname.lastname@example.org
Deposits and Credit Cards Processing | Angie Smith | 2-1395 | email@example.com
LaCarte Purchasing Cards | Josie Mariano | 2-6243 | firstname.lastname@example.org
This information can also be found on our website at http://financialservices.louisiana.edu/monthly-year-end-schedules/fiscal....
Thank you for your cooperation.