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Fiscal Year 2018

 

Download the Fiscal Year 2018 Year End Instructions.

Download the Financial Services Calendar of Events.

Please be reminded that the University’s fiscal year 2018 is coming to an end.  In preparation for the final close, all revenues earned and all goods and services received on or before June 30, 2018 must be reported in the financial records.  To ensure that this information is received by Financial Services in a timely manner, please adhere to the following procedures.

Revenues/Receivables

  • Please submit a list of all revenues earned through June 30 that has not been received.  These amounts will be set up as accounts receivable.  All receivable information must be submitted by July 13 on the form, “Receivables.xlsx”.
     
  • If applicable, please inform Angie Smith immediately of any credit card transactions that were processed on or before June 30, 2018 and not deposited with Departmental Cashiers prior to July 2, 2018 to ensure those transactions are recorded in the correct period and to the correct accounts. 

NOTE:  This involves any department that accepts and processes credit card transactions.

  • If applicable, please inform Angie Smith of any wires that were received on or before June 30, 2018 and not deposited with Departmental Cashiers prior to July 2, 2018 to ensure those transactions are recorded in the correct perios and to the correct accounts.

Expenditures/Payables

  • Any invoices on hand for goods or services received on or before June 30 must be submitted immediately for payment.  Please submit these invoices by July 6.  If you have not yet received an invoice for goods or services applicable to the 2017-2018 fiscal year, please make every effort to contact vendors to send you an invoice by the July 6 deadline.  
     
  • If a vendor cannot provide you with an invoice before the deadline, an accounts payable entry will be recorded.  To facilitate this entry, please complete the form, “Payables.xlsx” and submit it by July 13.

Interdepartmental Charges

  • All interdepartmental charge forms applicable to June 2018 (or prior) must be submitted to Financial Services by July 13.

Purchasing Cards

  • If applicable, please complete the purchasing card log (“CREDIT CARD LOG.xls”) for all LaCarte purchases made through July 5.  The log along with complete supporting cost documentation is due by July 15.  

    Important Note:
    Cardholders will have their LaCarte Card privileges suspended if the LaCarte purchasing card log is not received by the July 15 deadline with complete supporting cost documentation. 

If you have any questions on any of these year-end procedures, please contact the following:

Operating Fund | Arlene Hoag | 2-1775 | ahoag@louisiana.edu

Athletics/Alumni Funds | Lynn LeBlanc | 2-6256 | lleblanc@louisiana.edu

Generally Restricted Funds | Sue Broussard | 2-1245 | sbroussard@louisiana.edu

Auxiliary Funds | Andrea Guidry | 2-6264 | andrea.guidry@louisiana.edu

Restricted/NIRC/Child Development Funds | Shannon Gary | 2-1255 | smg0473@louisiana.edu

Deposits and Credit Cards Processing | Angie Smith | 2-1395 | angie.smith@louisiana.edu

LaCarte Purchasing Cards | Josie Mariano | 2-6243 | jmm6783@louisiana.edu


Thank you for your cooperation.
Financial Services

Year End Forms